Four-Phase Implementation Process

Create a detailed inventory of all AI systems in use or development within your organization, including their purpose, functionality, and data sources.

Classify each AI system according to risk level based on potential impacts on individuals, society, and your organization.

Identify which regulations apply to your AI systems (EU AI Act, GDPR, sector-specific regulations) based on geographical scope and use cases.

Evaluate current documentation, processes, and controls against regulatory requirements to identify compliance gaps.

Identify key stakeholders across your organization who need to be involved in the compliance process.

Prioritize compliance gaps based on risk level, regulatory deadlines, and implementation complexity.

Create a detailed timeline with specific milestones for addressing each compliance gap.

Develop a detailed budget for compliance implementation activities, including internal resources and external expertise.

Define clear responsibilities for implementation tasks across departments and teams.

Execute technical and organizational measures to meet regulatory requirements, including risk management systems, human oversight mechanisms, and testing procedures.

Create or update required documentation including technical documentation, data protection impact assessments, and conformity assessment materials.

Integrate compliance controls into existing development, deployment, and operational processes to ensure sustainability.

Develop and deliver training programs for relevant staff on compliance requirements and procedures.

Conduct internal testing and validation to ensure controls are operating effectively.

Implement automated and manual monitoring processes to ensure ongoing compliance with requirements.

Conduct regular internal audits of AI systems and compliance controls to verify effectiveness.

Monitor regulatory changes and updates that may affect compliance requirements for your AI systems.

Establish and track key performance indicators for compliance effectiveness.

Implement improvements to compliance controls and processes based on monitoring findings and regulatory changes.