Welcome to Veritas AI! If you're new to AI compliance or just starting with our platform, this beginner's guide will walk you through the essential steps to get up and running. No technical expertise is required, and we'll explain everything in plain language.

Who this guide is for: New Veritas users who want to understand the platform basics and start their first compliance assessment. This guide assumes no prior knowledge of AI compliance regulations.

Understanding Veritas AI: The Basics

Before diving into the practical steps, let's take a moment to understand what Veritas AI is and how it can help you:

  • Compliance Made Simple: Veritas AI simplifies the complex world of AI regulation, helping you navigate requirements across different frameworks like the EU AI Act, GDPR, NIST AI RMF, and ISO 42001.
  • Collaborative AI Approach: Our platform uses specialized AI agents that work together to analyze your systems, identify compliance requirements, and guide you through necessary actions.
  • No Regulatory Expertise Required: You don't need to be a regulatory expert to use Veritas. Our AI does the heavy lifting, translating complex regulations into actionable steps.

Key AI Compliance Terms You Should Know

Before we start, let's define some essential terminology you'll encounter throughout your compliance journey:

  • AI System: Any software that can generate outputs such as predictions, content, recommendations, or decisions that influence environments with which they interact. In regulatory contexts, this definition is broader than you might expect.
  • Risk Categories: Most AI regulations classify AI systems based on their risk level (e.g., unacceptable, high, limited, minimal). Your compliance requirements depend heavily on this classification.
  • DPIA (Data Protection Impact Assessment): A systematic process to evaluate the potential impact of processing activities on the protection of personal data, mandatory under GDPR for certain AI systems.
  • Technical Documentation: Comprehensive records that demonstrate how your AI system works and how it complies with applicable regulations. This is a cornerstone of AI compliance.
  • Conformity Assessment: A formal evaluation to determine whether your AI system meets the requirements specified in applicable regulations. Required for high-risk AI systems under the EU AI Act.
  • Human Oversight: Mechanisms that allow humans to supervise AI systems, understand their operation, and intervene when necessary. A critical requirement for high-risk systems.

Now that we've covered the basics, let's get started with setting up your compliance process:

Step 1: Creating Your Veritas Account & Compliance Hub

  1. Sign Up: Visit our pricing page and select a plan that fits your organization's size and needs. All plans begin with a free trial.
  2. Create Your Organization Profile:
    • Enter your organization name, size, and industry
    • Specify your primary jurisdiction (where your organization operates)
    • Indicate which regulations you're particularly concerned about

    This information helps Veritas customize the compliance experience for your specific situation.

  3. Set Up Your Compliance Team:
    • Add team members who need visibility into compliance activities
    • Assign appropriate roles: Admin, Compliance Manager, Contributor, or Viewer
    • Configure notification preferences for regulatory updates and assessment results
Pro Tip: Create a cross-functional compliance team that includes technical staff who understand your AI systems, legal team members who grasp regulatory requirements, and product managers who can implement changes.
Veritas Organization Setup Screen

Step 2: Creating Your First AI System Inventory

An AI system inventory is a comprehensive record of all AI systems used or developed by your organization. It's the foundation of your compliance program:

  1. Navigate to the Systems Dashboard: From your main dashboard, click "AI Systems" → "Add New System."
  2. Input Basic System Information:
    • System name and version
    • Development status (planning, development, testing, production)
    • Brief description and intended purpose
    • Business unit or department ownership
  3. Specify System Details:
    • AI techniques used (e.g., machine learning, deep learning, rule-based)
    • Input data types (structured, unstructured, personal data, etc.)
    • Decision-making impact (high, medium, low)
    • Deployment environment (on-premises, cloud, hybrid)
Veritas AI System Inventory Screen

Step 3: Running Your First Compliance Assessment

Now that you've set up your organization and inventoried your AI system, it's time to run your first compliance assessment:

  1. Initiate the Assessment: From the AI System detail page, click "Start Assessment" or select from available assessment types (Quick Scan, Comprehensive Assessment, or Framework-specific Assessment).
  2. Engage with the AI Agent:
    • Our Compliance Manager AI will guide you through the assessment with a series of relevant questions
    • Answer questions about your system's functionality, data usage, decision-making process, etc.
    • Provide additional context when prompted to ensure accurate compliance mapping
  3. Subject Matter Expert Handoffs:

    As needed, the conversation will be handed off to specialized AI agents:

    • Regulatory Expert: For detailed regulatory mapping and interpretation
    • Documentation Specialist: To evaluate and advise on required documentation
    • Compliance Validator: To assess your overall compliance status
Important: The more accurate and detailed your answers, the more precise your compliance assessment will be. Don't hesitate to say "I don't know" if you're unsure—our AI is designed to work with incomplete information.
Veritas Assessment Conversation Flow

Step 4: Understanding Your Compliance Dashboard

After completing the assessment, you'll receive a comprehensive compliance dashboard with your results:

  1. Compliance Overview:
    • Overall compliance score across applicable frameworks
    • Risk classification of your AI system
    • Summary of key strengths and areas for improvement
  2. Detailed Framework Coverage:
    • Framework-specific compliance scores (e.g., GDPR: 65%, EU AI Act: 48%)
    • Breakdown of requirements satisfied vs. not satisfied
    • Links to relevant regulatory articles and guidance
  3. Risk Severity Distribution:
    • Visual breakdown of compliance gaps by severity
    • Critical issues requiring immediate attention
    • Medium-priority issues for planned remediation
  4. Action Item Prioritization:
    • Prioritized list of remediation tasks
    • Estimated effort and impact for each action
    • Ability to assign tasks to team members
Veritas Compliance Dashboard

Step 5: Managing Compliance Evidence

Documenting evidence of compliance is crucial for both internal governance and external audits:

  1. Access the Evidence Portal: From your compliance dashboard, click "Evidence Management" to access the dedicated portal.
  2. Review Required Documentation:
    • Browse categorized lists of required documents based on your assessment
    • View document status (missing, incomplete, validated)
    • Access templates and examples for key documents
  3. Upload and Manage Evidence:
    • Upload existing documentation to satisfy requirements
    • Track document versions and approval status
    • Receive AI-powered feedback on document completeness
Pro Tip: Start with high-priority documentation identified in your assessment. Focus on quality over quantity—each document should clearly demonstrate how your AI system meets specific requirements.

Step 6: Implementing Your Compliance Roadmap

Based on your assessment, Veritas generates a customized compliance roadmap:

  1. Review Your Roadmap: Navigate to the "Roadmap" tab on your dashboard to see your phased implementation plan.
  2. Track Implementation Progress:
    • Monitor progress across all compliance phases
    • Update task status as you complete items
    • Access detailed guidance for each implementation step
  3. Regular Compliance Check-ins:
    • Schedule automated reassessments to track progress
    • Receive alerts for regulatory updates affecting your systems
    • Generate compliance progress reports for stakeholders
Veritas Compliance Roadmap

Ongoing Compliance Management

AI compliance is not a one-time event but an ongoing process. Here's how to maintain compliance over time:

  • Monitor Regulatory Updates: Veritas automatically tracks changes to AI regulations and notifies you of relevant updates.
  • Reassess After System Changes: Any significant update to your AI system should trigger a reassessment to ensure continued compliance.
  • Regular Compliance Reviews: Schedule quarterly compliance reviews to ensure your documentation and controls remain effective.
  • Staff Training: Use Veritas learning resources to keep your team informed about compliance requirements and best practices.

Getting Help and Learning More

Veritas offers several resources to support your compliance journey:

  • AI Assistance: Click the chat icon at any time to ask compliance-related questions to our specialized AI agents.
  • Learning Center: Access our comprehensive resource library with guides, templates, and regulatory breakdowns.
  • Expert Support: Premium plans include access to human compliance experts for complex queries and guidance.
  • Community Forum: Connect with other Veritas users to share best practices and implementation strategies.

Conclusion

By following this guide, you've taken the first steps toward comprehensive AI compliance with Veritas. Remember that compliance is a journey, not a destination—regulatory requirements will evolve, and your AI systems will change over time.

Veritas is designed to grow and adapt with you, providing the tools and guidance you need to maintain compliance in an evolving regulatory landscape. By establishing a strong compliance foundation now, you're positioning your organization for long-term success with responsible AI.

Ready to dive deeper? Check out our EU AI Act Compliance Checklist or explore the Evidence Portal to see how Veritas can streamline your documentation management.